Policies and Procedures

Library Circulation Policy
Books may only be checked out from the Lower and Middle School libraries when a librarian is present. To check out books from the High School Library, please email Ms Scott at dscott@ross.org, and include the title of the book and the ISBN located on the back cover of the book.

Loan Terms
Lower, and Upper School Libraries – two (2) weeks
Senior Reference Library – books DO NOT circulate. Reserve shelves are set up for class projects.

Maximum Number of Items
Students in the Upper School are allowed a maximum of five (5) items at any given time. Students in the Lower School are allowed three (3) books at a time. Faculty members are allowed a maximum of ten (10) at any given time (faculty may borrow books for an extended time period).

Pre-Kindergarten students check-out one book each week to take back to the classroom library, as an intermediate step to prepare children for the full responsibility of taking books home. Students may check out two (2) books to take home when visiting the library with a parent or guardian. The parent/guardian will take responsibility for the books.

Kindergarten students check-out books to take home for the first time, after learning about taking care of and “being in charge” of their books

Late Returns
No overdue charges will be incurred for late returns, although no additional items will be checked out to patrons with 1 or more overdue items.

Lost or Damaged Books
Replacement fees will be charged for lost and damaged items based upon the original purchase price plus a five-dollar ($5.00) replacement processing fee per item. Overdue notices will be sent home on a regular basis. Lost book fees will be issued for any materials not returned by Friday June 6th 2014..Once lost book fees have been charged they are non refundable.

Special School Assignments
Circulation limits may be placed on topics of special interest. Temporary reserves may be created at the request of faculty for special interest topics in order to accommodate class assignments or special study groups. Reserve collections may be checked out to a classroom for specific research projects. Students and faculty may reserve books that are checked out to others.

Criteria for Selection and Acquisition
The library has a responsibility to be inclusive in our selection in order to represent the widest possible diversity of views and to offer equal and open access to all materials in our collection. Some materials are selected in terms of learning and research, and some materials are selected to satisfy recreational reading needs.

Library selections and acquisition choice are made using the following standards:

  • Reading professional journals and a variety of reviews

  • Suitability of format

  • Suitability of subject for the library population

  • Relationship to the library’s existing collection

  • Qualification and reputation of the author and publisher

  • Cost and availability

  • Currency of information

  • Artistic presentation

  • Contemporary materials representing various points of view

  • Recommendations from faculty and students

Related American Library Association Documents

Intellectual Freedom, Confidentiality and Privacy
Two concepts that support intellectual freedom are confidentiality and privacy. Confidentiality exists when a library is in possession of personally identifiable information about users, for example: circulation records, Internet use logs, and keeps that information private on their behalf.  Privacy is the right to open inquiry without having the subject of one’s interest examined or scrutinized by others.

Confidentiality and privacy foster an atmosphere of free intellectual inquiry. If users fear that their privacy or confidentiality is compromised, true freedom of inquiry no longer exists. Freedom of inquiry is an essential liberty.

Our profession’s commitment to intellectual freedom is complemented by a commitment to facilitating, but not monitoring, access to information. Confidentiality and privacy are necessary for intellectual freedom and are fundamental to the ethics and practice of librarianship.

This policy has been adopted by the Ross School Libraries from the American Library Association. For further information see American Library Association: Privacy and Confidentiality.

American Library Association’s Code of Ethics
The Ross School Libraries strive to uphold the American Library Association’s Code of Ethics in our daily interactions with all of the Ross Community.

–        We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable service policies; equitable access; and accurate, unbiased, and courteous responses to all requests.

–        We uphold the principles of intellectual freedom and resist all efforts to censor library resources.

–        We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.

–        We recognize and respect intellectual property rights.

–        We treat co-workers and other colleagues with respect, fairness and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institutions.

–        We do not advance private interests at the expense of library users, colleagues, or our employing institutions.

–        We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representation of the aims of our institutions or the provision of access to their information resources.

–        We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of co-workers, and by fostering the aspirations of potential members of the profession.

Adopted June 28, 1995, by the ALA Council