Policies and Procedures
Library Circulation Policy
Books may only be checked out from the Lower School and Middle School libraries when a librarian is present. To check out books from the High School Library, please email Ms. Scott at email@example.com, and include the title of the book and the ISBN located on the back cover of the book.
Lower School, Middle School, and High School libraries: Books may be checked out for two weeks.
Senior Reference Library: Books DO NOT circulate. Reserve shelves are set up for class projects.
Maximum Number of Items
Students in the Upper School are allowed a maximum of five items at any given time. Students in the Lower School are allowed three books at a time. Faculty members are allowed a maximum of 10 at any given time (faculty may borrow books for an extended time period).
Pre-kindergarten students check out one book each week to take back to the classroom library, as an intermediate step to prepare children for the full responsibility of taking books home. Students may check out two books to take home when visiting the library with a parent or guardian. The parent/guardian will take responsibility for the books.
Kindergarten students check out books to take home for the first time after learning about taking care of and “being in charge” of their books.
No overdue charges will be incurred for late returns, although no additional items will be checked out to patrons with one or more overdue items.
Lost or Damaged Books
Replacement fees will be charged for lost and damaged items based upon the original purchase price plus a $5 replacement processing fee per item. Overdue notices will be sent home on a regular basis. Lost book fees will be issued for any materials not returned by the last full day of the academic year. Once lost book fees have been charged, they are nonrefundable.
Special School Assignments
Circulation limits may be placed on topics of special interest. Temporary reserves may be created at the request of faculty for special interest topics in order to accommodate class assignments or special study groups. Reserve collections may be checked out to a classroom for specific research projects. Students and faculty may reserve books that are checked out to others.
Criteria for Selection and Acquisition
The library has a responsibility to be inclusive in our selection in order to represent the widest possible diversity of views and to offer equal and open access to all materials in our collection. Some materials are selected with regard to learning and research needs, while others are selected to satisfy recreational reading needs.
Library selections and acquisition choice are made using the following standards:
Reading professional journals and a variety of reviews
Suitability of format
Suitability of subject for the library population
Relationship to the library’s existing collection
Qualification and reputation of the author and publisher
Cost and availability
Currency of information
Contemporary materials representing various points of view
Recommendations from faculty and students
Related American Library Association Documents
Intellectual Freedom, Confidentiality, and Privacy
Two concepts that support intellectual freedom are confidentiality and privacy. Confidentiality exists when a library is in possession of personally identifiable information about users (for example, circulation records or Internet use logs) and keeps that information private on users’ behalf. Privacy is the right to open inquiry without having the subject of one’s interest examined or scrutinized by others.
Confidentiality and privacy foster an atmosphere of free intellectual inquiry. If users fear that their privacy or confidentiality is compromised, true freedom of inquiry no longer exists. Freedom of inquiry is an essential liberty.
Our profession’s commitment to intellectual freedom is complemented by a commitment to facilitating, but not monitoring, access to information. Confidentiality and privacy are necessary for intellectual freedom and are fundamental to the ethics and practice of librarianship.
This policy has been adopted by the Ross School Libraries from the American Library Association. For further information, see American Library Association: Privacy and Confidentiality.
American Library Association’s Code of Ethics
The Ross School libraries strive to uphold the American Library Association’s Code of Ethics in our daily interactions with all of the Ross Community.
We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable service policies; equitable access; and accurate, unbiased, and courteous responses to all requests.
We uphold the principles of intellectual freedom and resist all efforts to censor library resources.
We protect each library user’s right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired, or transmitted.
We recognize and respect intellectual property rights.
We treat coworkers and other colleagues with respect, fairness, and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institutions.
We do not advance private interests at the expense of library users, colleagues, or our employing institutions.
We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representation of the aims of our institutions or the provision of access to their information resources.
We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of coworkers, and by fostering the aspirations of potential members of the profession.
Adopted June 28, 1995, by the ALA Council
Open Source Curriculum Related Databases
Ancient Civilizations Online
Truly an online version of a textbook, the site features information about major aspects of the prehistoric world and takes readers through Egypt, the early Middle East, ancient Greece, ancient Rome, Africa, South Asia, China, Japan, and South and Central America. Accessible language is used to describe the time periods and major events.
Ancient History Encyclopedia (AHE)
Students can explore topics using a timeline, a geographical search, and natural language searches.
Google Arts and Culture
Explore museums from around the world, discover and view hundreds of artworks at incredible zoom levels, and even create and share your own collection of masterpieces.
British Museum Online Collection Database
The database is an inventory of the British Museum’s collection and aims to record what is known about it. It is primarily designed to support curatorial and research work, and much of the text is specialized in nature and terminology.
Google Scholar provides a simple way to broadly search for scholarly literature. From one place, you can search across many disciplines and sources: articles, theses, books, abstracts, and court opinions from academic publishers, professional societies, online repositories, universities, and other websites. Google Scholar helps you find relevant work across the world of scholarly research.
Internet History Sourcebooks Project
The Internet History Sourcebooks Project is a collection of public domain and copy-permitted historical texts presented cleanly (without advertising or excessive layout) for educational use by Fordham University.
Khan Academy is a nonprofit educational organization created in 2006 by educator Salman “Sal” Khan with the aim of providing a “free, world-class education for anyone, anywhere.”
Life Photo Archive Hosted by Google
Search millions of photographs from the Life photo archive, stretching from the 1750s to today. Most were never published and are now available for the first time through the joint work of Life and Google
The Metropolitan Museum of Art Collection
This website for the Metropolitan Museum of Art provides a comprehensive view of art history spanning five millennia and the entire globe.
The National Archives and Records Administration
Explore American history through documents, photos, and records.
National Geographic’s Ancient World News (AWN)
Highlighting contemporary news concerning discoveries about the ancient world and ancient artifacts, this site connects current events with ancient history. Some recent examples include the destruction of ancient sites by ISIS, an in-depth look at the life of Bronze Age women, and the Shroud of Turin.
Open Source Resources- Edutopia
Explore this educator’s guide to open educational resources for information about online repositories, curriculum-sharing websites, sources for lesson plans and activities, and open alternatives to textbooks.
Promoting critical thinking, education, and informed citizenship by presenting controversial issues in a straightforward, nonpartisan, primarily pro-con format.
Project Gutenberg began in 1971 by Michael Hart as a community project to make plain text versions of books available freely to all.
Currently in public beta, RefSeek is a web search engine for students and researchers that aims to make academic information easily accessible to everyone. RefSeek searches more than one billion documents, including web pages, books, encyclopedias, journals, and newspapers. RefSeek’s unique approach offers students comprehensive subject coverage without the information overload of a general search engine—increasing the visibility of academic information and compelling ideas that are often lost in a muddle of sponsored links and commercial results.
Smarthistory is a leading resource for the study of art and cultural heritage. Our growing collection of videos and essays are designed to be engaging and conversational and cover art that ranges from the paleolithic to the present. Everything on Smarthistory is completely free and our content is offered with no advertising. We are a tiny non-profit organization based in New York, but we reach millions of learners around the world.
Smithsonian for Educators
The Smithsonian brings content experts and educators together to strengthen American education and enhance our nation’s ability to compete globally. The Smithsonian serves as a laboratory for creating innovative informal education methods that support formal education.
Wellcome Images is one of the world’s richest and most unique collections, with themes ranging from medical and social history to contemporary healthcare and biomedical science.
WorldCat is a union catalog that itemizes the collections of 72,000 libraries in 170 countries and territories that participate in the Online Computer Library Center (OCLC) global cooperative.
Digital Public Library of America
The Digital Public Library of America brings together the riches of America’s libraries, archives, and museums, and makes them freely available to the world. It strives to contain the full breadth of human expression, from the written word, to works of art and culture, to records of America’s heritage, to the efforts and data of science.
Hathi Trust Digital Library
Hathi Trust is a partnership of academic & research institutions, offering a collection of millions of titles digitized from libraries around the world.
Library of Congress
The Library of Congress is the nation’s oldest federal cultural institution and serves as the research arm of Congress. It is also the largest library in the world, with nearly 128 million items on approximately 530 miles of bookshelves. The collections include more than 29 million books and other printed materials, 2.7 million recordings, 12 million photographs, 4.8 million maps, and 57 million manuscripts.
New York Public Library
The New York Public Library is a public library system in New York City. With nearly 53 million items, the New York Public Library is the second largest public library in the United States, and fourth largest in the world.
Suffolk County Catalog
Search holdings of all Suffolk County libraries including e-Library, Government Documents, County Foreign Language, and Large Print catalogs.